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Abstract: The primary issue preventing
COLD/ERM technology from being fully integrated has been the lack of industry
standards associated with exporting/importing the necessary information in a
format that is product independent. The AIIM C21.2 COLD/ERM standards committee
has been working on a data interchange format to address this issue. This
standard is nearing completion and has been sent to the committee in the form of
a ballot. Once completed and adopted by the COLD/ERM industry, this standard
will not only enable organizations to share information between diverse COLD/ERM
systems, but it will also allow them to export data and electronically load this
information into a workflow system for processing.
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Abstract: Companies and organizations have
been implementing COLD/ERM (Computer Output to Laser Disk/Enterprise Report
Management) technologies for over 15 years. In today's business
environment the organizational challenges have changed to include greater
customer satisfaction while decreasing processing costs. These issues are
being addressed by the ANSI/AIIM C21.2 COLD/ERM standards committee.
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Abstract: The ANSI/AIIM C21.2 COLD/ERM
standards committee is working on the development of a technical report and
technology standard. The technical report under development provides a
starting knowledge base for users, integrators and vendors to undertake the
implementation of a COLD/ERM solutions.
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Abstract: Traditional computer processing
output consists of many items. These items can be stored by an integrated
software & hardware solution referred to as COLD/ERM. The formatted
output is stored on one of many versions of mass storage (optical disk, magnetic
disk, or magnetic tape), instead of producing the traditional hard copy
document.
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Abstract: When looking at workflow
applications and tools offered by vendors and system integrators, remember the
applications are expanding on their maturity, not replacing core technologies.
To ensure selection of the appropriate technology and application for your
business issue(s), always try to follow the industry guidelines for document
management technology evaluation and selection. The first activity described in
these guidelines is the development of a detailed process baseline.
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Abstract: While walking the AIIM annual
conference show floor we had the opportunity to listen to numerous people asking
various workflow vendors questions about their products and technology.
When one looks at the various applications and tools now being offered by
various workflow vendors and system integrators, remember that their
applications are not replacing the core technologies, but rather are expanding
on their maturity.
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Abstract: Organizations planning to
implement Document management technologies should consider importance of change
management activities and detailed rollout planning. Before the organization
begins organizing and planning these activities, several questions related to
the impact upon users during rollout and subsequent events must be asked....
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Abstract: There are several standardization
efforts currently underway throughout the industry. It will become increasingly
important to carefully look at the web-enabled technologies. As all
product vendors are moving in this direction, system and workflow designs should
be reviewed to ensure support of web-enabled workflow applications and that
these applications follow the various ANSI/AIIM standards and guidelines, and
WfMC and DMA specifications.
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Abstract: Notable advances industry
standards and the integration ability of Service Bureau’s. Service
Bureau’s can now integrate directly into existing document management and
workflow environments at client locations. This integration includes the
ability for organizations to provide direct access to information typically
required to validate and complete document/information indexing.
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Abstract: Understanding the fundamentals of
electronic data management is a vital prerequisite for the selection and
management of the primary component of an electronic document management system,
the optical storage sub-system. The selection, acquisition, and management
of optical storage sub-systems require costly hardware/software product
selections that may have a short technological lifespan.
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Abstract: The effort to develop centralized
management functions is currently underway. Such functions include the creation
and modification of documents, checking documents in and out of the repository,
user access, document security, and application configuration from a centralized
point. The Association for Information and Image Management (AIIM)
established an ANSI/AIIM approved standards committee (ANSI/AIIM C27.1) to
develop a technical report related to web-enabled document management. In
addition to this technical report, this committee is in the process of
developing a technical report related to RFP guidelines and
recommendations.
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Abstract: Workflow products enable
organizations to develop dynamic workflow processes, beginning the process of
developing collaborative processing within specific departments or companies as
a whole
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Abstract: The implementation of an
optical-disk-based system can be difficult if not approached in a careful
manner. A "one-size-fits-all" approach is neither prudent nor
practical. A complete and detailed analysis of the process to be image-enabled
should be performed. This analysis provides basic information for use in the
selection of the type of optical platter, platter size, total system capacity,
and required system response.
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Abstract: Optical Media
characteristics. Deterioration, purchase considerations, and data
implementation
Implementation
Guidelines and Standards for Web-Based Document Management Systems
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Abstract: (AIIM RECOMMENDED PRACTICE AIIM
ARP1-2002)This recommended practice presents a set of procedures and activities
which should be considered and/or performed during implementation of the
selected inter/intranet document management based technologies. This document
will provide user level information outlining specific recommended activities to
be completed through the various project phases typically performed when
implementing these technologies.
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Abstract: De Jure standards can provide a
meeting ground wherein the industry can optimize and exploit the newest
technologies. VARs provide the means to keep new products alive and in the
market place and contribute to the long-term success of any technology
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Abstract: Efforts are currently underway to
standardize how data is actually stored and accessed from optical media.
This report provides information to help provide the optical standard
information to any interested party or organization.
Abstract: As we respond to questions
related to document management, we realized many of these questions are commonly
asked and that many other people might have interest in the specific questions
and answers. This column is dedicated to responding to reader's
questions.
Abstract: A compilation of FAQs focused primarily on standards and storage devices.