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ESI Risk Assessment

Have you adequately addressed the business and legal risks in your ESI systems?

Whether your organization is looking to evaluate an existing system that houses Electronically Stored Information (ESI) or is involved in document retrieval for litigation or regulatory purposes, EID’s experienced legal and technical staff can help you understand the vulnerabilities, risks and mitigation approaches. For more than two decades EID has been a leader in identifying and documenting the industry best practices as it relates to the systems that store electronic information.

With increasing frequency organically developed ECM systems are failing to meet the industry best practices, posing business and legal risks. Designs for new systems should include these best practices. ESI Risk Assessments compare your organization’s storage practices and procedures against the industry best practices as identified by AIIM ARP-1 and works with you to develop an appropriate response for any vulnerabilities identified.


EID is well versed in the industry best practices, having recently led the committee that updated the AIIM ARP-1on the subject of a “trusted document management system.” EID also has on staff a former general counsel and business risk advisor with experience in assessing both legal and business risks in existing technology systems.


 

DOES YOUR DOCUMENT MANAGEMENT SYSTEM MEET INDUSTRY BEST PRACTICES?


ESI questions to ask

How EID can help
  • Can anyone in your organization verify that a copy of the ESI is a true and accurate rendition of the original source?
  • Someone in an organization invariably says “of course.” EID performs a risk evaluation to evaluate an organization’s legally defensible position when it is called to verify records are true renditions of the original
  • Are there policies and procedures in place to document how and what materials are stored in the document management system?
  • EID has experience working with organizations to craft policies and procedures to assist with establishing a long term reliable ESI system that meets best practices
  • Are multiple electronic copies of ESI generated and at least one copy maintained in separate locations offsite in a combination of inalterable media?
  • EID can help organizations develop ESI systems that meet the industry best practices like those in AIIM’s ARP-1 (2009) interlinking them with document retention and disaster recovery policies or business continuity plans.